Review the timecard and documentation deadlines in December that employees and managers should be aware of.
Timecard and Documentation Deadlines Reminders:
| Payroll Run Dates | Document Submission Deadline | Timecard Approval Deadline |
| December 14 B2 payroll run (pay period November 30 – December 13) – |
All documentation for positive reported situations (e.g. mid-pay period commencements, terminations, leave of absences or returns from leave) must be submitted to the HR Service Centre by November 30. | All timecards (positive and exception reported) must be approved by 5 p.m. on December 11. |
| December 16 B1 payroll run (pay period November 30 – December 13) |
All documentation must be submitted to the HR Service Centre by November 30. | All timecards must be approved by December 15. |
| December 18 M1 run (pay period December 1-31) |
All documentation for positive reported situations (e.g. mid-pay period commencements, terminations, leave of absences or returns from leave) must be submitted to the HR Service Centre by December 8. | All timecards (positive and exception reported timecards with Supplementary Pay) must be approved by 5 p.m. on December 17. |
| December 28 B2 run (pay period December 14-27) |
All documentation for positive reported situations (e.g. mid-pay period commencements, terminations, leave of absences or returns from leave) must be submitted to the HR Service Centre by December 14. | All timecards (positive and exception reported) must be approved by noon on December 24. |
| December 29 B1 run (pay period December 14-27) |
All documentation must be submitted to the HR Service Centre by December 14. | All timecards must be approved by noon on December 24. |
Important reminders:
- If the approving manager is going to be away, please ensure that an appropriate Manager Delegate is assigned to approve all timecards on time. Note: Delegation needs to be processed and approved before the manager is away to avoid disruption. Please contact your ministry administrator if you require support to set either employee delegates or manager delegates.
- Any amendments to timecards after approval by the manager but before the run day, will negate previous approvals and impact the employees timely and accurate pay. If an employee needs to amend a timecard after approval before the run, they are encouraged to contact the manager first to ensure that timecard will be approved on time for correct processing and payment.
- If deadlines are missed, it may be difficult to address issues given that resolution time will be delayed due to the statutory holidays and government closure dates.
- Refer to Payroll Schedules for the Timecard Deadline Calendar and Schedules on Taskroom for more information.
- Note: There will 27 biweekly pay dates in the 2026 calendar year.
If you have any questions, please do not hesitate to contact the HRSC at hrsc@gov.sk.ca or 306‑798-0000 or 1-877-852-5808. The HRSC will be closed on the statutory holidays December 25, 26 and January 1.
2025 T4s
This year, 2025 T4s for all employees will be available electronically. They will be posted on PSC Client in mid-February. Paper copies of T4s will only be mailed to employees on LOAs or no longer working.
Please note: Once your 2025 T4 is available in PSC Client, you will no longer be able to view your 2024 T4 information. For privacy reasons, we cannot send T4s or T4As by fax or email.
Please review the “Important Year-End Information” document in the Related Documents section for information about:
- Payroll Schedule and Deadlines
- Keeping Your Contact Information Updated
- Personal Tax Credit Forms (Provincial TD1SK and Federal TD1)
- Canada Pension Plan (CPP) and Employment Insurance (EI) Deductions
- Form T2200 Declaration of Conditions of Employment
- Determination of Tax Exemptions for Status Indians (Federal TD1-IN Form for 2025)
- Additional Boxes on T4 Form for TD1-IN
- Review of Benefit Information (for yourself or dependents)
- Loss or Gain of Dental and Health Benefits
- Retiree Extended Health and Dental Plan Benefits