Timecard Deadlines Reminders and Changes
- December 15 - Permanent In-scope Employees - B2 payroll run (pay period December 1-14) – all documentation for positive reported (e.g., mid-pay period commencements, terminations, leave of absences, or returns from leave) situations must be submitted to the HR Service Centre by December 1. All timecards (positive and exception reported) must be approved by 5:00pm December 12.
- December 17 - Term/Part-time In-scope Employees - B1 payroll run (pay period December 1-14) – all timecards must be approved by December 16.
- December 19 - Out-of-scope Employees - M1 run (pay period December 1-31) – All timecards (positive and exception reported timecards with Supplementary Pay) must be approved by 5:00pm December 18.
- December 29 - Permanent In-scope Employees - B2 run (pay period December 15-28) – all documentation for positive reported (e.g., mid-pay period commencements, terminations, leave of absences, or returns from leave) situations must be submitted to the HR Service Centre by December 15. All timecards (positive and exception reported) must be approved by 5:00pm December 27.
- December 30 - Term/Part-time In-scope Employees - B1 run (pay period December 15-28) - all timecards must be approved by 5:00pm December 29.
Important Reminders
- All term/part-time in-scope B1 employees (e.g., part-time and SGEU term employees who do not hold any permanent position) require an approved timecard before the deadlines to be paid.
- If the approving manager is going to be away during these periods, please ensure that an appropriate Manager Delegate is assigned to approve all timecards on time. Note: Delegation needs to be processed and approved prior to the manager being away to avoid disruption.
- Please remember that any amendments to timecards after they are approved by the manager but before the run day, will negate previous approvals and impact the employees timely and accurate pay. If an employee needs to amend a timecard after approval but before the run, they are encouraged to reach out to the manager first to ensure that timecard will be approved on time for correct processing and payment.
- If deadlines are missed, it may be difficult to address issues given that resolution time will be delayed due to the statutory holidays and government closure dates.
- Refer to Payroll Schedules for the Timecard Deadline Calendar and Schedules on Taskroom for more information.
If you have any questions, please do not hesitate to contact the HRSC at hrsc@gov.sk.ca or by phone at 306-798-0000 or 1-877-852-5808. The HRSC will be closed on the statutory holidays December 25 and 26, and January 1.
2024 T4s
This year, 2024 T4s for all employees will be available electronically. They will be posted on PSC Client in mid-February.
Paper copies of T4s will only be mailed to employees who are on a leave of absence or no longer working.
Please note: once your 2024 T4 is available in PSC Client you will no longer be able to view your 2023 T4 information. For privacy reasons we are unable to send T4s or T4As by fax or email.
Update Contact Information
Please ensure the Human Resource Service Centre (HRSC) has your current home address and personal email so that all correspondence that is sent to you from the Human Resource Service Centre is delivered to the correct address or email. During the postal strike, communication will happen via email where possible.
If you have had a change in address, you can login to PSC Client to submit changes to your address and other personal information.
Personal Tax Credit Forms (Provincial TD1SK and Federal TD1)
TD1 forms are used to determine the amount of tax to be deducted from an individual's employment income.
Employees who claim the basic personal amount on both the Saskatchewan and Federal TD1 forms are not required to complete new forms, even if you currently have additional tax taken.
If you claim something other than the basic personal amount, you must complete new TD1 forms. Forms for 2025 are available on the Canada Revenue Agency website.
If you require advice on claim amounts, please contact your financial advisor. Please forward your original forms, once completed, to the HR Service Centre to update your tax information.
Canada Pension Plan (CPP) and Employment Insurance (EI) Deductions
Annual maximums for CPP and EI are based on pay dates from January to December. If you reached the maximum deduction amounts in 2024 these deductions will start again on the first pay date after January 1, 2025.
Canada Revenue Agency has introduced changes to the Canada Pension Plan that started in 2024. This change will impact employees whose annual earnings exceed $71,300 (in 2025).
- For all earnings under $71,300 CPP deductions will be calculated as normal ($71,300 less $3,500 exemption x 5.95%).
- For income over $71,300 up to $81,200 CPP deductions will be calculated at a rate of 4%. This results in a maximum CPP contribution of $4,430.10 for the 2025 calendar year. CPP contributions will only stop being taken after this amount has been reached.
Determination of Tax Exemptions for Status Indians (Federal TD1-IN Form for 2024)
The employment income earned by an employee, who is a Status Indian, for services performed on a reserve, but paid by an employer located off a reserve, is taxable, pensionable, and insurable. However, the earnings in this instance may classify as exempt under the Indian Act and the Income Tax Act.
Therefore, the income earned on the reserve should be reported on the T4 under Other Information Code 71.
All eligible employees are required to:
- Complete a Federal TD1 IN Form - Determination of Exemption of a Status Indians Employment Income.
- Ensure the form is authorized by your supervisor/manager. As there is no place specifically indicated for a signature, the form can be authorized anywhere in the bottom section.
- Forward the original authorized form to the HR Service Centre by January 2, 2025.
Additional Boxes on T4 Form
**New in the 2024 tax year, when applicable Registered Pension Plan and Union Dues will be separated on the 2024 T4 between taxable and non-taxable amounts.
Registered Pension Plan
Taxable – Box 20
Non-Taxable – Code 94
Union Dues
Taxable – Box 44
Non-Taxable – Code 95
Review of Benefit Information
Now is the time to review your personal benefit information that is available in PSC Client. Inaccurate dependent information can result in dependents not having health and/or dental coverage. Outdated or inaccurate Group Life coverage level and/or beneficiary information can result in issues should there be a Group Life Insurance claim. If you believe the information is inaccurate, or if you have any questions, please contact the HR Service Centre (HRSC) at hrsc@gov.sk.ca.
Loss or Gain of Dental and Health Benefits
Each year, the hours worked by Term and Permanent Part-time employees are assessed at calendar year-end to determine eligibility for dental and health benefits for the next calendar year. An employee’s eligibility for benefits will be available on PSC Client in mid-January.
The HR Service Centre no longer sends a letter to employees to confirm their eligibility. If you have any questions regarding your eligibility, please contact the HRSC. If there are any updates to your dependents, please complete the Benefit Plan Enrollment Form on Taskroom and send to the HRSC.
Please note that with the exception of new babies, who are enrolled effective date of birth, coverage for all other dependents that are added is effective the first of the month following notification to the HRSC.
Retiree Extended Health and Dental Plan Benefits
Important note for employees who have previously enrolled and have suspended their coverage in the Retiree Extended Health Care Plan and Dental Plan. In order to re-enroll in the Retiree Extended Health Care Plan and Dental Plan upon termination of your current employment, you must be eligible for health benefits as of your termination date. Please check your Employee Profile in PSC Client in mid-January to confirm if you are eligible for health benefits in 2025. If you are no longer eligible for employer benefits, please contact the Benefits Team at the HRSC prior to February 1, 2025, to discuss your options to re enroll in the Retiree Plan.
Payroll Schedule and Deadlines
The Payroll Schedules are available on Taskroom. Employees and managers need to know timecard and document deadlines in order to ensure that payroll, benefit and HR transactions are processed in a timely manner. Missing these deadlines can result in employees getting overpaid, underpaid, not paid, or significant impact to benefits.
For other questions or concerns regarding income tax deductions, benefits or payroll deadlines please contact the hrsc@gov.sk.ca.