Leave of Absence

Employees who require extended time off work are able to request a leave of absence -- this includes definite leaves without pay and indefinite leaves without pay.

To apply for a leave of absence, or to extend a leave of absence, you will need to discuss your needs with your manager. If approved, complete a Leave of Absence Request Form. To ensure timely processing, the form should be emailed to the HR Service Centre a minimum of two weeks prior to the beginning or extension of leave

Managers should use one of the following checklists to assist in the process:

• Definite Leave of Absence Checklist
• Definite Leave of Absence for Term Position Checklist
• Indefinite Leave of Absence Checklist

For more Leave information, please refer to the HR Manual.

Maternity/Legal Adoption/Parental Leave

If you are applying for a maternity/legal adoption/parental leave, please complete the Leave of Absence Request Form and the applicable application form below. You may use the Maternity/Legal Adoption/Parental Leave Checklist to assist you throughout the application.

The following application forms are available:

• Maternity/Legal Adoption/Parental Leave Supplement to Employment Insurance Benefit (SUB) Program Application Form
• Request for Retroactive Payment Maternity/Legal Adoption/Parental Leave Supplement to Employment Insurance Benefit (SUB Program Application Form

For more information about eligibility, application process and top up, please refer to the Maternity/Legal Adoption/Parental Leave Guidelines, the Maternity/Legal Adoption/Parental Leave FAQ and the HR Manual.

Apprenticeship Leave

If you are applying for an apprenticeship leave, please complete a Leave of Absence Request Form and the Apprenticeship Training SUB Program Application.

Deferred Salary Leave

The Deferred Salary Leave Plan is a prescribed plan under the Income Tax Act and the terms and conditions of the plan are governed by federal legislation. 

This plan allows employees to finance a leave of absence for any reason (six to 12 months) by deferring salary prior to a leave of absence.

To be eligible to apply for a deferred salary leave, you must be a permanent employee and must discuss and receive approval from your manager to take a leave of absence.

You will be required to fill out Plannera Deferred Salary Leave Program Application Form.

For more information, please refer to the Plannera Deferred Salary Leave Plan Booklet.

Return from Leave

After you have returned from a leave of absence, you will be contacted regarding your eligibility to pay your pension arrears.

The Return from Leave of Absence Manager Checklist should be used by managers.

For more Return from Leave information, please refer to the HR Manual.