Date Issued: 12/09/1986
Revision Date: 07/02/2020
Policy Statement
The Government of Saskatchewan will provide employees with a reimbursement of costs incurred while travelling on government business. Employees working away from their headquarters building at their headquarters location are urged to use ministry assigned Central Vehicle Agency (CVA) vehicles before utilizing city transit system, personal vehicles or taxis for Government travel.
The below rates will be paid to employees covered by the Saskatchewan Government and General Employee's Union (SGEU) collective bargaining agreement, the Canadian Union of Public Employees (CUPE) Local 600 collective bargaining agreement, and to all out-of-scope employees unless otherwise noted.
Travel
CVA Vehicle or Rental Vehicle
Employees are to use ministry assigned CVA vehicles or a rental vehicle through the Daily Rental Program (DRP) for travel on government business wherever practicable.
Personal Vehicle
Employees may claim the approved rates established in accordance with the Collective Bargaining Agreement (CBA) between the Government of Saskatchewan (GoS) and Saskatchewan Government and General Employees' Union (SGEU) for the authorized use of a privately owned vehicle on government business.
- Car – subject to a minimum allowance of $5.00 per day, $1.50 per hour (prorated for shorter periods) for actual usage to a maximum of $6.00 per day or the approved kilometre rate as per Appendix 601-A, whichever is greater.
- Truck – subject to a minimum allowance of $5.00 per day, $2.00 per hour for actual hauling time to a maximum of $7.00 per day or the approved kilometre rate as per; Appendix 601-A, whichever is greater.
- Note: Rate per hour for trucks is to be applied only if a truck is used for hauling, for any other purpose car rates shall apply.
- These rates are not to be charged for travel between the employee's residence and his/her office or usual place of work. Claims for travel may be approved for travel between the employee's residence and a different headquarters location (other than the employee's headquarters building) as encountered when attending meetings or training sessions, conducting audits, inspections, etc. In no circumstance is the claim to exceed what would be reasonably claimed if the employee travelled from their headquarters location to the other work location.
- Employees are required to enter the start and stop times for intra-city travel. The hourly maximum of $6.00 per day for intra-city travel will be calculated based on those times. The eligible reimbursement amount will take into consideration the $5.00 per day minimum.
- Taxis – All taxi charges must be supported by receipts showing the details of each trip (e.g. amount charged, date, location or description of departure and destination points).
Parking
Off Street
If available within reasonable walking distance from the work location, employees are expected to use off street parking and may recover costs as supported by receipt.
Parking Meters
If off street parking is not available, actual costs of metered parking may be charged to a maximum of $8.00 per day in accordance with rates established under the authority of Treasury Board.
Parking Stalls and Permits
Rental of parking stalls and the purchase of parking permits for government business are at the discretion of the permanent head.
Reimbursement
Claims for reimbursement of intra-city travel expenses are to be made through iExpense in MIDAS. In exceptional situations a Travel Expense Statement may be used. See Appendix D - Financial Administration Manual (FAM).
Authority
- The Public Service Regulations, 1999 Part 5, Section 83, 84
- The Financial Administration Act, 1993 (FAA)
- The Financial Administration Manual (FAM)
- PS/GE Collective Bargaining Agreement Article 15.1, 15.2 and 15.3
Resources and Tools
- iExpense application
- MIDAS Knowledge Centre
- FAM Appendix D - Forms - Intra-City Travel Expense Statement
Policy Inquiries
For inquiries, please contact the Human Resource Service Centre.