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Student Requisition Guide
Competition Structure Help
Competition will automatically Fill once the number of candidates indicated in "Number of Openings" are Hired.
How The Student Programs Work
Summer Students
The Career Centre hosts several different application forms for students, based on the nature of summer student work that the Government of Saskatchewan offers. The questions contained in each application form are customized to the nature of the work. Students can submit one or multiple application forms depending on their interests, qualifications, and experience.
As a summer student job becomes available, the hiring manager submits a Taleo requisition to the Summer Student Program Coordinator. The hiring manager provides an overview of the position, competencies required, and desired answers to prescreening questions. The Summer Student Program Coordinator searches Taleo for students whose applications match the position's requirements, based on the competencies and prescreening questions, and refers the students to the hiring manager for consideration.
Co-op Students
Hiring Managers work directly with the educational institutions (University of Regina, University of Saskatchewan, and Saskatchewan Polytech) to obtain Co-op students.
Taleo is not used to advertise Co-op opportunities; however, it is used for hiring the selected student so that the Online Commencement Process can be used. Instructions are available in the Student Employment Guide.
Students Less-Than-Full-Time
Hiring Managers sometimes use Taleo to advertise a student-less-than-full-time opportunity. Contact the Summer Student Program Coordinator at student.summer@gov.sk.ca for assistance.
If converting a student between the different student programs, Taleo is typically not part of the process, but may be used in order to obtain approvals.
If hiring a student less-than-full-time who is not already an active employee, Taleo is used so that the Online Commencement Process can be used. Instructions are available in the Student Employment Guide.
Owners Help
- HR Business Partner: Type the word “Service” in the HR Business Partner box, and wait a moment. Then select “Service, Summer Student Program Coordinator” from the list that appears.
- Talent Acquisition Consultant: Leave this field blank.
- Hiring Manager: Should contain the name of the person who is responsible for deciding upon the successful candidate
- Hiring Manager Assistant: May be left blank. This box is for the Hiring Manager's support staff or other individual who will be assisting the Hiring Manager to print applications, move candidates through the process, etc.
- Collaborators: Additional individuals who the Hiring Manager wants to have access to the competition, to assist in the decision making.
- Panel Representative: Student competitions do not have a Panel Representative assigned.
User Group Help
The correct Business Partner Team Letter must be selected in the User Group field. If you receive an error related to the User Group when saving your competition, please contact the HR Service Centre at 306-798-0000 or Staffing@gov.sk.ca.
Business Partner Team A
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Business Partner Team B
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Business Partner Team C
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Business Partner Team D
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Business Partner Team E
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Business Partner Team F
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Business Partner Team G
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Business Partner Team H
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Approvals Help
Student hiring is exempt from the hiring freeze requirements, however, they may be subject to ministry-specific approval requirements.
Need help determining who needs to approve your competition (i.e. who to put in the competition's Approval Path?)
- Each Deputy Minister determines their ministry's approval requirements.
- Contact your Manager, Director, or Executive Director if you are unsure of your ministry's approval path requirements.
The information you provide in the following fields will automatically appear in the Approval Request email.
| Competition Number and Job Title | Employment Type |
| Number of Openings | Position Number |
| Ministry | Budget/FTE Impact/Criticality |
| HR Organization | Rationale for Proceeding with Staffing |
| Attachments tab | Impact/Implications if position is not staffed |
| Location | Other Approval-related information |
| Job and Grade |
Position Details Help
- Position Number, Job, Grade, etc.
- These fields must be accurate, and active in MIDAS.
- The “Competition Creation – For Taleo” report in MIDAS is very helpful for finding the position-related information required to create a competition. Click here for instructions.
- Salary
- Enter Hourly for In-Scope, Monthly for Out-of-Scope
- Salary Supplement
- Use "Not Specified" if position does not have a supplement.
- In-scope supplement: use "included in hourly salary range (in-scope)."
- Out-of-scope supplement: select the appropriate percentage.
- Salary Supplement or Training Range Modifier
- No Supplement or Training Range: leave as "none"
- If a temporary salary supplement or training range is being used, select from the drop-down.
- Costing Code
Format is 123.12345.123456.1234.123456 (Salary Account in brackets at end)
Salary Accounts- 513000 - Out of Scope Perm
- 513100 - In-Scope Perm Full-Time
- 513200 - Head of Ministry/Agency
- 513500 - Non-Perm funded by Perm $
- 514000 - Non-Perm in-scope funded by non-perm $
- 514100 - Temp out-of-scope funded by non-perm $
- 514200 - Labour Service
- 514300 - Perm Part-Time
- 514400 - Student Employee
- Fields Removed
- Shift and Travel: If it is important for candidates to know the shift and/or travel requirements of the position, please include these details in the advertisement.
- Criminal Record Check Requirement: No change has been made to the Criminal Record Check (CRC) policy. The "Criminal Record Check Requirement" field is simply no longer part of the competition form in Taleo. Instead, a statement about the requirement for a CRC has been added to the appropriate pages on the Career Centre.
- Questions about this competition: Contact the email address for candidates to contact if they have questions has been added to the appropriate pages on the Career Centre.
- MCP 10 and Up Post-Closure Statistics: These fields have been removed.
Posting, Advertisement and Competencies Help
Summer Student
Individual summer student competitions are not advertised on the Career Centre.
Students apply through one or multiple application forms depending on their interests, qualifications, and experience.
Hiring Managers submit a Taleo requisition to the Summer Student Program Coordinator, who searches for candidates who match the position's requirements. To ensure you receive candidates who meet your needs, ensure the following:
- Career Centre Advertisement field: provide an overview of the position's responsibilities
- Competencies: provide a list of competencies required for thee position
- Prescreening Questions: candidates have already answered the questions which are automatically associated with your requisition. For each question, indicate which answers are required/assets for the position you're staffing. Do not add/remove questions.
Co-op Students
Hiring Managers work directly with the educational institutions (University of Regina, University of Saskatchewan, and Saskatchewan Polytech) to obtain Co-op students.
Taleo is typically not used to hire co-op students. If it is used, it is strictly for purposes of obtaining ministry approval and (sometimes) producing the Commencement document.
Students Less-Than-Full-Time
Hiring Managers sometimes use Taleo to advertise a student-less-than-full-time opportunity. In that case, ensure the Advertisement, Competencies, and Prescreening Questions are completed appropriately, as candidates will apply directly to the job posting.
If converting a student between the different student programs, Taleo is typically not part of the process, but may be used in order to obtain approvals.
Student Prescreening Help
- Summer Student: Do not add/remove questions. Candidates have already answered the questions which are automatically associated with your requisition when they applied to the Summer Student Program. For each prescreening question, indicate which answers are required/assets for the position you're staffing. This is very important to ensure the students referred to you match the position's requirements.
- Co-op Student: Prescreening questions are not used for Co-op student opportunities.
- Student Less-Than-Full-Time: Your requisition will automatically include some prescreening questions which are required for statistical and/or eligibility purposes. Do not remove questions 1 or 2. You may remove and/or add any other questions you want the candidates to answer when they apply.