SharePoint Online

SharePoint Overview

SharePoint Online is another step on the journey to transition government to the cloud-based Microsoft Office 365 service. This follows government’s launches of cloud-based Outlook email, Teams and most recently OneDrive.

SharePoint Online offers intranet and team collaboration sites that you can access from any device, anywhere — including from a mobile device. Just like OneDrive, you can collaborate with colleagues on documents in real time. You can also share access with external users.

Microsoft automatically updates your software, so you can be confident your information is always secure.

Intranet and team sites Access news, information and files for your ministry and team on intranet and team sites.		Access anywhere All you need is an internet connection to access SharePoint Online.
Mobile friendly Access your sites conveniently and intuitively from any mobile device, by installing the app or using a browser.		Collaborate easier Edit files with colleagues at the same time, seeing changes as they happen.
Version control Automatically view earlier saved versions of a file without saving multiple copies.		Enhanced search Easily find what you’re looking for, using the enhanced site search.
Approval workflows Create and use workflows to help you approve things like files or vacation leave.		External users Invite users outside of government to collaborate within a SharePoint site.

Getting Started As a Site User

User Guides

Quick Start Guide	Document Library
Lists	Sync Files to your Computer
Leave Calendar	Work Plans
Views

Prompted to Enter a Code?
Multi-factor authentication prompts you to submit a code that has been sent to one of your devices, confirming your identity for greater security of your data and government data. 

You will need to register for multi-factor authentication if you have not done it already, and you intend to use Office 365 software (such as SharePoint Online, OneDrive, Teams and Exchange Email Online) on any of the following:

a personal mobile device app or browser;
a government mobile device app or browser;
a government device not connected to the government network; or
a non-government device.

You may have already registered for multi-factor authentication when Exchange Online launched in your ministry. If not, you can follow these instructions to register for multi-factor authentication.

User Training
Microsoft videos and guides are available for users to get the most out of SharePoint Online:

Intro to SharePoint Online video

Create sites, posts and lists video

Customize your SharePoint site PDF

Document collaboration and co-authoring page

Classroom training for users through MicroAge is also available at a cost to your ministry:

Cost: Please check with Microage for current pricing

Length: One full day

Getting Started as a Site Administrator

User Guides

Permissions Setup

External Users Setup

Administrator Training
Microsoft videos and guides are available for administrators to get the most out of SharePoint Online:

What is a SharePoint hub site? page

SharePoint classic and modern experiences page

Learn how to work in SharePoint with Microsoft Creators video series

Page transformation video series

Classroom training for administrators through MicroAge is also available at a cost to your ministry:

Cost: Please check with Microage for current pricing

Length: One full day

SharePoint Online

Intranet and team sites

Access anywhere

Mobile friendly

Collaborate easier

Version control

Enhanced search

Approval workflows

External users

Getting Started As a Site User

Getting Started as a Site Administrator

Related Documents

Resource

Custom SharePoint 2016 Site Owner for Govenment of Saskatchewan

Custom SharePoint 2016 Site User for Govenment of Saskatchewan

Guide

SPO Members - Managing Views User Guide

SPO Members - Work Plan User Guide

SPO Admin - External Users Set Up Guide

SPO Members - Document Libraries User Guide

SPO Members - Leave Calendar User Guide

SPO Members - Lists User Guide

SPO Members - Sync Files to Computer User Guide

SPO Admin - Permissions Setup User Guide

SPO Quick Start from MS

Contact List

Change Champions Contact List

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