SharePoint Online offers intranet and team collaboration sites that you can access from any device, anywhere — including from a mobile device. Just like OneDrive, you can collaborate with colleagues on documents in real time. You can also share access with external users.
Microsoft automatically updates your software, so you can be confident your information is always secure.
Benefits
- Intranet and team sites: Access news, information and files for your ministry and team on intranet and team sites.
- Access anywhere: All you need is an internet connection to access SharePoint Online.
- Mobile friendly: Access your sites conveniently and intuitively from any mobile device, by installing the app or using a browser.
- Collaborate easier: Edit files with colleagues at the same time, seeing changes as they happen.
- Version control: Automatically view earlier saved versions of a file without saving multiple copies.
- Enhanced search: Easily find what you’re looking for, using the enhanced site search.
- Approval workflows: Create and use workflows to help you approve things like files or vacation leave.
- External users: Invite users outside of government to collaborate within a SharePoint site.
User Guides and Training
- Quick Start Guide
- Document Library
- Lists
- Sync Files to your Computer
- Leave Calendar
- Work Plans
- Views
- Intro to SharePoint Online
- Create sites, posts and lists
- Customize your SharePoint site
- Document collaboration and co-authoring
Classroom training for users through MicroAge is also available at a cost to your ministry:
- Cost: Please check with MicroAge for current pricing
- Length: One full day
Prompted to Enter a Code?
Multi-factor authentication prompts you to submit a code that has been sent to one of your devices, confirming your identity for greater security of your data and government data.
You will need to register for multi-factor authentication if you have not done it already, and you intend to use Office 365 software (such as SharePoint Online, OneDrive, Teams and Exchange Email Online) on any of the following:
a personal mobile device app or browser;
a government mobile device app or browser;
a government device not connected to the government network; or
a non-government device.
You may have already registered for multi-factor authentication when Exchange Online launched in your ministry. If not, you can follow these instructions to register for multi-factor authentication.
Getting Started as a Site Administrator
User Guides
- Permissions Setup
- External Users Setup
- What is a SharePoint hub site?
- SharePoint classic and modern experiences
- Learn how to work in SharePoint with Microsoft Creators
- Page transformation
Classroom training for administrators through MicroAge is also available at a cost to your ministry:
- Cost: Please check with MicroAge for current pricing
- Length: One full day