Government employees occupy a number of buildings across the province, most of which are owned, leased and/or managed by the Ministry of SaskBuilds and Procurement (SBP). The Operations and Service Delivery Division of SBP strives to ensure our buildings are well operated, maintained and cleaned. This enables the important programs and services of government to be carried out smoothly. If you have any questions or concerns about the building you work in please contact your Tenant Rep or Building Operator. In the event you don't have a Building Operator you can contact the Building Manager.
Tenant Reps
Each building has a Tenant Rep assigned to help coordinate client needs and building management requirements. This person is a co-worker from your ministry who liaises with Property Management. To find out who your Tenant Rep is, click here or contact your administrative support. Tenant Reps should be contacted in the event that:
- you believe a larger renovation is necessary (e.g. bathroom should be re-done);
- a non-urgent matter needs to be undertaken (e.g. you would like to re-arrange your workspace); or
- a concern of the overall building service and maintenance
Building Operators and Building Managers
All government owned and leased buildings have assigned Building Managers and some also have Building Operators, who report to a Building Manager. Building Managers and Operators are responsible for the complete operations and maintenance of buildings and grounds. This means they coordinate and perform on site project management activities and maintain customer relations requests and complaints. Click here for a list of Building Operators and Managers. Building Operators should be contacted in the event that:
- something of an urgent matter occurs (e.g. a leak);
- a small maintenance project is needed (e.g. replacing a light bulb);
- offices will be closed;
- there are issues with building maintenance; or
- there are concerns with janitorial services;
To learn more about this service, read the Accommodation Manual or use the links below to jump to the content:
Day-to-day operations
The Government of Saskatchewan currently operates more than 705 buildings in 147 communities. This is certainly no small task! If you require renovations to your space or a physical change to your workspace, please contact your designated Tenant Rep. To find out who your Tenant Rep is, please click here or contact your administrative support. Tenant Reps are your first contact for any and all non-emergency renovations and changes. For after-hours requests, please see the After-Hours Use of SaskBuilds and Procurement Owned Property Policy and the SaskBuilds and Procurement Facility Request Booking Form attached to the policy.
Maintenance
Regular maintenance is an important part of managing government properties. If you notice that something is broken, not working or dangerous, and needs immediate repair, please contact your designated Building Operator or Building Manager.
Cleaning services
Cleaning the large portfolio of buildings owned and leased by the Government of Saskatchewan is an important part of building management. Regular cleaning is scheduled for all government properties.
Below are SBP's action to ensure appropriate cleaning in government-occupied workspaces, both owned and leased:
- SBP will ensure janitorial service providers in government owned and leased spaces adhere to regular cleaning standards.
- SBP Building Managers can facilitate deep cleaning, disinfection and fogging, at the request of ministry client representatives with costs to the billed back to the client.
- SBP uses the highest quality HVAC filter systems in our current operations, which are all designed, installed and maintained based on engineering specifications. This includes preventative maintenance of HVAC systems and proper and regular replacement of all filters.
- It is up to individual office occupants to supply their own hand sanitizer.
The cleaning contract does not include surface cleaning of individual workstations. Employees are responsible for cleaning and disinfecting their desks and desktop equipment. Items that employees are responsible to clean include:
- Surfaces in an employee cubicle or office;
- Items such as keyboards, computer accessories, phones, photocopiers and printers; and
- Personal items.
Accidents also happen and sometimes additional spills and messes may occur. If you see something that needs to be cleaned up or you have a special request (e.g. a special event that will require additional cleaning before and/or after) please contact your designated Building Operator or Building Manager.
Request guard services
Guard services can be acquired to ensure the security of a facility for after-hours functions. To request guard services, please fill out the Guard Request Form and acquire the necessary approvals of your organization. If there is an emergency situation that requires security (e.g. floods, break-ins, etc.), please contact Building Security and Access (306-787-9231) after emergency services have been notified.
